Head of Organization & Processes · IT lead · Head of Process Documentation
The tool goes. The material stays.
When a process tool is replaced, years of accumulated material hang off it. An export is not a handover. ProcessMagnet pulls the content out and puts it into a structure that keeps living afterwards.
The trigger
A date on which something gets switched off.
The licence expires, renewal costs more than the tool is worth, the vendor discontinues it, or a consolidation of the tool landscape has been decided. The date is real — and with it the question of what happens to material nobody wants to capture by hand a second time.
- The contract has an end date, the material has no plan
- The knowledge sits in a format nobody else uses
- An export gives you files, but no connections
- A migration project would cost quarters you do not have
- More has accumulated over the years than anyone can survey
What goes in · what comes out
- The material, taken over as a whole
- A living view instead of an archive
- Contradictions and duplicates made visible
- A connection to your running systems
The switch is measured in weeks, not quarters — and afterwards the material maintains itself instead of ageing again inside the next tool.
“The data import was complete in substance and considerably faster to carry out than expected.”
How it runs
From an isolated tool to a connected view.
- 01 Get the material out in full
Not just the diagrams, but everything attached to them: roles, responsibilities, descriptions, attachments. What belonged together in the old tool still belongs together afterwards.
- 02 Volume is the raw material, not the obstacle
Material grown over years is not a special case. The more there is, the more the consolidation carries — the work scales through the connection, not through the number of models.
- 03 Connect it to what is running anyway
The material does not stand alone; it sits next to your active sources. That keeps it current instead of starting the same ageing process over inside the new tool.
And if it goes somewhere else afterwards?
Consolidation is always the entry point.
Some organizations do not want to run the consolidated process world as a living body of knowledge afterwards, but to move it into other systems — a target system, a migration, a transformation programme. The entry point is the same, only the destination differs. That is not a disqualifier: say so in the conversation and we will bring the right people along.
Does a different trigger fit better?
Connect your whole organization into one system.
In a short demo, ProcessMagnet pulls your systems together live — and you see, for the first time, how your company really runs.
- Hosted in the EU
- ISO/IEC 27001
- No AI training on your data